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Conception, Implementation, Ongoing Support
Successful facility management begins with planning, and proper planning depends on having all the facts. AOS meets our clients' goals by becoming an extension of their organization for the duration of the project and providing the experienced personnel necessary to ensure that time and cost objectives are accomplished within scope.
AOS Services:
Seven Keys to Reduce Real Estate
Transform Real Restate Cost Constraints into Change
Opportunities for Your Company
Need more or less real estate but not sure how to get there?
Do you see generational differences in employee facility demands?
Has you company's corporate vision or culture shifted, leaving the facilities behind?
AOS can define and implement a work environment concept based on an analysis of your organization's mission, culture, cost strategies, and future requirements. Alternative workplace concepts can improve operational performance and can also save resources by optimizing facility resources. Collecting, analyzing, and portraying your occupancy program-of-requirements, now and into the future, allow for an efficient evaluation of alternatives. AOS has developed “standards” to be used within organizations that take politics out of each space use decision.
Service Offerings
- Alternative Workplace Concepts
- Workplace Design
- Workplace Services
- Programming
- Space Planning
AOS can manage any type of project – of varied scope and size and employs industry standard project management tactics, techniques, and processes to manage projects effectively and provide a predictable outcome.
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“I wanted to let you know what an excellent job you and your team did with our move. All issues were handled in a timely fashion and all 'special' accommodations were seamless. Thanks again!!!!” Jon Baumann
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AOS has extensive expertise in delivering projects -- we initiate, plan, execute and control projects to meet the client's workplace objectives. AOS adheres to the basic principles of project management as promulgated by the Project Management Institute (PMI). We believe that all facets of a project must be integrated and coordinated since our clients need a complete, finished product. We help clients to manage project scope, schedule, budget, and quality. We do this by developing an effective project team, communicating efficiently, mitigating risk, and procuring resources that are appropriate for the project. We guarantee our services since we combine scientific methods, positive attitudes, and a team approach to executing projects. |
Typical steps in managing projects include:
- Project Planning - Interviews, pre-planning meeting and scheduling workshop, action item lists and reports, budget development.
- Project Coordination - Project meetings with stakeholders in groups and in sub-committees
- Move Planning - Detailed move sequence plans, phase plans, employee and FF&E move database, orientation sessions, packets, newsletters, mover RFP, selection, contracting, and supervision.
- FF&E Management - Timeline development, installation coordination and supervision, vendor selection and coordination, assist with removal of FF&E from emptied spaces.
- Move Supervision - On-site PMs, hot line, post-move punch list and evaluation.
Service Offerings
- Construction Management
- Asset Management
- Relocation Management
- Procurement Management
- Vendor / Contractor Management
- Risk Management
AOS provides comprehensive services for assessing and implementing facility-related technology needs. We understand that mere automation of current manual processes is not the objective. Rather, we help to define the desired outcome, build new or improve current processes, and implement technology to collect data and support the decision-making process.
AOS understands that multiple departments require real estate and facilities-related information for multiple and various reasons. We can pull stakeholders together to define the requirement and provide recommendations on how to link systems, such as PeopleSoft and various financial systems. Whether it is indirect cost reimbursement reporting, space allocation, or a variety of decision-making actions, a comprehensive technology strategy will save resources and make your company more efficient and competitive in today's economic environment.
ARCHIBUS
- Performance Analysis
- Organizational Assessment
- Process Mapping and Improvement
- Procedures Development
Implement IWMS / CAFM Software
- Integration
- Design system architecture
- Install and configure Software
- Configure Database
- Link / Interface to other applications (SAP, PeopleSoft, Banner, ESRI, Active Directory, etc)
- Integrate with Web Portal
- Parameterization o Configure menus and roles
- Apply Security policies
- Configure Workflows
- Adjust reports and forms
- Data and CAD drawings production
- Collect, normalize and populate data
- Polylining, BOMA/FICM standardization
- Field Verification Surveys
- Paper drawing conversion
- Training
- Start-up assistance
- Project Management (PMI certified)
Develop Applications
- Solution design and specifications.
- Develop add-ons and custom applications
- KPI's, Dashboards and reports
- Web Solutions (ASP, ASP.NET, J2EE)
- Mobile Solutions (PDA, Blackberry, etc)
- Testing, documentation and Implementation
Support
- Technical support
- End User Application support
- On-going training and professional development
- Data integrity and consistency audits
- Ongoing Drawing and Data Maintenance
- Reporting / metrics review and interpretation
- Assist in development of standard Operating Procedures (SOP)
Technology Partner
- ARCHIBUS
- For Data Center Solutions visit ShowRack, an ARCHIBUS Solution Center.
- For Environmental Solutions visit TEAMS, and ARCHIBUS Solution Center.
Service Offerings
- Needs Analysis
- Software Selection
- CAFM Implementation
- Training, Technical, and User Support
- Ongoing Information Maintenance
Learn more at www.archibus.com.
AOS can provide on-site support to handle day-to-day facility needs or for big projects. Our staff can come and go as facility workloads fluctuate, eliminating extra overhead from your budget during slow periods. AOS brings industry best practices, qualified staff, and appropriate technology when working on your campus.
Service Offerings
- Barrier Management
- File Room Maintenance
- Help Desk
- Consulting
- Workplace Services
- Moves/Adds/Changes
- Project Management
Seven Keys to Reduce Real Estate
Transform Real Restate Cost Constraints into ChangeOpportunities for Your Company
1 Optimize Space
Optimizing occupied space is one of the top real estate cost-reduction tools. But space
reduction alone, accomplished by fitting more workstations into a smaller area, is not
a viable long-term solution. To achieve goals and maintain them over the long-run,
other solutions must be sought out : Read More...
2 Portfolio Management
Financial negotiation
- Rent reduction, fixed rent increments
- Securing rent-free periods and/or participation by the landlord in
leasehold improvements
- Use of differentiated rents based on space quality Read More...
3 Consolidate Sites
A company's various locations are often the result of its history. The existence
of multiple sites is a source of more or less visible costs, but also
of internal tensions related to heterogeneous work environment
approaches and geographic distance. Site consolidation produces
economies of scale and control of costs due to increased flexibility, and
strengthens the company's image and internal cohesion. Read More...
4 Relocate Headquarters
Moving away from downtown areas to decrease rent is still the first reflex
when companies think of reducing costs. But to make full use of this
tool, and to avoid downgrading your employees' working conditions, a
high-quality building must be chosen and the best possible outcome of
negotiations with the owner must be achieved. Read More...
5 Secure an Independent Client Representative while you Focus on your Core Business
In every corporate real estate operation, there are times of renovation or
expansion which require capable resources dedicated for extended
periods. The representative will provide full client representation from
inception to completion, while your employees focus on their core business
responsibilities. Read More...
6 Rethink Work Environments
Be a part of changes in society and the working world: technological and
managerial changes are facilitating a newapproach to thework environment.
Even as it supports these changes, real estate also has significant
optimization potential while contributing solutions to the company's most
fundamental issues. Read More...
7 Think Flexibility
Staff increases or decreases are often difficult to anticipate more than
three years into the future. Researching flexible solutions is essential to
dealing with economic uncertainties and avoiding additional costs related
to staff changes : Read More...
Seize Existing Opportunities:
In an economic downturn, it is essential that companies track and
manage their owned and leased property and use this information
to turn real estate projects into opportunities rather than constraints.
Improve Energy and Environmental
Performance
Sustainable development combines economic development, social well-being, and respect
for the environment. Any type of real estate project that integrates relevant sustainable
development measures at each stage of the project will provide an optimal return on
investment throughout the building's life cycle, which is in the user's interest.